Just as in real estate the right location is very important to the success of your event. The attendees are depending on you to make the right choice. This is not easy when all the best places are reserved the earliest.
Availability is a key factor when choosing a venue ? if you have left it too late to organise then the options will be severely limited (and more expensive!). Plan well in advance and make provisional bookings as soon as you can. Don't forget to track what bookings you have made as you must remember the cancellation dates and when you expose yourself to charges.
You probably already have an idea where the general location will be. Several things to take into consideration are the travel requirements to the event, if you guest will need transportation to the venue, as additional transportation can increase the cost, leaving you to cut back in other areas such as entertainment, food or drinks. Central city venues can be more expensive, but country venues can be very different. Take these variations into account when you are considering your location.
Since there are considerable differences among different places, you need to make sure that the venue correctly matches the 'brand' or 'feel' that best fits your company. Would you fit better in a regular chain hotel, where the service, amenities, and experience is fairly predictable? Would your event be more natural in a funky local place that has a style of its own? These things are important to consider, and they can affect the cost of the venue. So, you might need to adjust your budget, or re-appropriate funds to make the most out of your money. A word of caution: even though some places may be cheaper than others, you should investigate the cost of decoration as well, since the more normal the place, the more it might take to give it the professional appeal you are looking for.
The cost of a venue weighs heavily in the decision-making process, and it can be quite different at various times of year and various levels of availability. When it's time to negotiate the rate, you find difficulty lowering the rate for just one event, but there are some techniques that you can use to make your position stronger! You can read more about this in the article we wrote recently on rate negotiation. When you're planning your schedule, remember that you need to allot time for set, and space for eating, if your event calls for it.
Are you making the sleeping arrangements? If you are, make sure you don't overbook. You will be paying for any rooms that are not occupied. If no sleeping rooms are available it may be too much work for you to find accommodations for everyone involved. You may best be served by outsourcing this task to someone with experience.
Naturally you will have to decide if the rooms available will suit your intended purpose. Are smaller rooms available as well as the largest room you will need? Usually a site visit is the best way to find out what you need to be sure about.
Trawling through the internet can be one option for finding the best venue, however there are a number of free venue finding services which take away the pain of the process. They can offer a free service as the hotel will pay them a small commission and they will inevitably also manage to get a better price for you! - 15465
Availability is a key factor when choosing a venue ? if you have left it too late to organise then the options will be severely limited (and more expensive!). Plan well in advance and make provisional bookings as soon as you can. Don't forget to track what bookings you have made as you must remember the cancellation dates and when you expose yourself to charges.
You probably already have an idea where the general location will be. Several things to take into consideration are the travel requirements to the event, if you guest will need transportation to the venue, as additional transportation can increase the cost, leaving you to cut back in other areas such as entertainment, food or drinks. Central city venues can be more expensive, but country venues can be very different. Take these variations into account when you are considering your location.
Since there are considerable differences among different places, you need to make sure that the venue correctly matches the 'brand' or 'feel' that best fits your company. Would you fit better in a regular chain hotel, where the service, amenities, and experience is fairly predictable? Would your event be more natural in a funky local place that has a style of its own? These things are important to consider, and they can affect the cost of the venue. So, you might need to adjust your budget, or re-appropriate funds to make the most out of your money. A word of caution: even though some places may be cheaper than others, you should investigate the cost of decoration as well, since the more normal the place, the more it might take to give it the professional appeal you are looking for.
The cost of a venue weighs heavily in the decision-making process, and it can be quite different at various times of year and various levels of availability. When it's time to negotiate the rate, you find difficulty lowering the rate for just one event, but there are some techniques that you can use to make your position stronger! You can read more about this in the article we wrote recently on rate negotiation. When you're planning your schedule, remember that you need to allot time for set, and space for eating, if your event calls for it.
Are you making the sleeping arrangements? If you are, make sure you don't overbook. You will be paying for any rooms that are not occupied. If no sleeping rooms are available it may be too much work for you to find accommodations for everyone involved. You may best be served by outsourcing this task to someone with experience.
Naturally you will have to decide if the rooms available will suit your intended purpose. Are smaller rooms available as well as the largest room you will need? Usually a site visit is the best way to find out what you need to be sure about.
Trawling through the internet can be one option for finding the best venue, however there are a number of free venue finding services which take away the pain of the process. They can offer a free service as the hotel will pay them a small commission and they will inevitably also manage to get a better price for you! - 15465
About the Author:
In Any Event UK is able to offer this help for all types of venues as well as online registration systems and full event management services.
